EzzyBills User Guide
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Services
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- 00. Document types & uploading
- Attach the email body to a bill in your accounting software.
- Automated bill payment in Australia via the Bluechain app
- Download Invoice History
- Drobbox integration
- Email Forwarding to EzzyBills from Hubdoc
- Export to Google Drive
- EzzyBills Mobile Apps
- EzzyBills Web Applications
- Gmail auto-forwarding with a filter
- Gmail Sync
- Google Drive Integration
- Google Drive Integration for A Group
- How to Sync Office365 Email
- Office365 Email auto-forwarding with a filter
- OneDrive integration
- Sync your Email account with EzzyBills
- Sync Your Gmail – GSuite Email – to EzzyBills
- Upload Email Alias
- Viewing, Searching and Approving invoices
- What EzzyBills can do for you?
- zip file
- Show All Articles ( 7 ) Collapse Articles
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- 1. Upload sale invoices
- 2. Customer identification
- 3. Sale invoice number
- Add "Detect Accounts Receivable Keyword" (optional)
- Alternative Name for Supplier/Customer matching
- Custom fields for sales invoices in QuickBooks
- Enable “Accounts Receivable Only” setting (optional)
- Invoice lines data extraction
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- Articles coming soon
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- Approval by admin (on Search/Approve)
- Approval Email Batching
- Approver only login (create "user" for approvers)
- Email approval
- Enable approval workflow
- Enable approval workflows (advanced)
- Enable workflow approval rules
- Expenses on corporate credit cards
- Set missing claimant
- Use Case: Approval by Department
- Use Case: Finance team to approve, then one of the managers
- Use Case: Team leader, CFO and CEO Approval based on amounts
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Getting Started
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Xero
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- 06.1 Directly obtain tracking data from the invoice
- 06.2 Infer tracking data
- 06.4 Obtain tracking from Xero contacts
- 06.5 Extract tracking column data
- 06.6 Set tracking data during approval
- 06.7 Use delivery address as tracking
- 06.8 User to override tracking data - Default Tracking
- Use workflow to set tracking
- 00. Xero Integration
- 01. Get started for Xero users
- 02. Bills to Xero
- 02.1 Account codes on bills to Xero
- 03. Expense receipts to Xero
- 03.1 Expense receipts in foreign currency to Xero
- 04. Bills to match PO in Xero
- 04.1 Xero Export settings for PO matching
- 04.2 Receiving and Invoicing PO in Xero
- 05. Sales Invoices to Xero
- 06. Xero Tracking
- 07. Item invoices to Xero
- 08. Upload Purchase Orders to Xero
- 09. Credit Notes Processing
- 10. Disconnect & Reconnect to XERO
- 11. Log into EzzyBills from Xero
- 12. Additional File Attachment to Xero
- 13. Email Invoice with additional files to Xero
- Drobbox integration
- Employee Expense Claim
- Employee expense claims new features
- Expense Claim for Business Owners
- Expenses on corporate credit cards
- EzzyBills Mobile Apps
- Google Drive Integration
- Invoice lines data extraction
- OneDrive integration
- Process Repeating invoices to Xero
- Receipt purchase order items in Xero
- Show All Articles ( 14 ) Collapse Articles
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QuickBooks
- 00. QuickBooks Integration
- 01. Getting Started for QuickBooks users
- 02. Bills to QuickBooks
- 02.1 Account codes on bills to QuickBooks
- 03. Expense receipts to QuickBooks
- 04. Bills & matching PO to QuickBooks
- 05. Sales Invoices to QuickBooks
- 06. Track Class, Customer, Location or Project in QuickBooks
- 06.1 Tracking Project in QuickBooks
- 07. Product/Service Code Extraction (item codes)
- 08. Upload Purchase Orders
- 09. Credit Notes Processing
- 10. Disconnecting EzzyBills from QuickBooks
- Custom fields for sales invoices in QuickBooks
- Drobbox integration
- Employee Expense Claim
- Employee expense claims new features
- Expenses on corporate credit cards
- EzzyBills Mobile Apps
- Google Drive Integration
- Invoice lines data extraction
- OneDrive integration
- Show All Articles ( 7 ) Collapse Articles
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MYOB
- 00. MYOB integration
- 01. Getting started for MYOB users
- 02. Bills to MYOB
- 02.1 Account codes on bills to MYOB
- 03. Scan expense receipts to MYOB
- 04. Bills & matching PO (MYOB)
- 05. Sale Invoices to MYOB
- 06. Job & Category Tracking for MYOB
- 07. Processing item invoices to MYOB
- 09. Credit Notes Processing
- 10. How to disconnect & reconnect to MYOB?
- 11. Emailing invoice files to MYOB In Tray
- Check PO received in MYOB
- Drobbox integration
- Employee Expense Claim
- Employee expense claims new features
- Expenses on corporate credit cards
- EzzyBills Mobile Apps
- Google Drive Integration
- Invoice File Get Attached in MYOB
- Invoice lines data extraction
- MYOB – how to change supplier in MYOB on a bill
- OneDrive integration
- Show All Articles ( 8 ) Collapse Articles
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Custom Workflows
- An example on how to build a new EzzyBills workflow
- Approval Email Batching
- Check PO received in MYOB
- Combine Description and Discount Columns
- Create a custom table
- Create Sales invoices from Purchase order
- Enable approval workflows (advanced)
- Extract hyperlinks of invoices from a pdf statement file
- Price Adjustment Workflow
- Price Check workflow
- Price Check Workflow (setup)
- Processing foreign language invoices
- Statement Reconciliation Workflow
- Switch Workflow - a workflow task
- Use workflow to set tracking
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simPRO
- 01. Set up EzzyBills trial & Connect to Simpro
- 02. Bills data automation to Simpro
- 02.1 Fill an empty PO with items from invoices
- 02.2 Receipt a Description PO in Simpro
- 02.3 Check before exporting to Simpro
- 03. Process expenses directly to a job in Simpro
- 04. Process contractor invoices to Simpro
- 05. Credit notes to Simpro
- 06. Delivery Receipts to Simpro
- 08. Upload Purchase Orders
- 11. Expense approval for Simpro users
- EzzyBills Mobile Apps
- Invoice lines data extraction
- Set up EzzyBills accounts for multiple Simpro companies
- What to do when PO matching is not found
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FAQs
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- Q19: What does EzzyBills export to your accounting software?
- Q20: How long is invoice data kept by EzzyBills?
- Q21: What document types does EzzyBills process?
- Q22: How to process Sale invoices?
- Q23: Can I process receipts as Spend Money, instead of bills?
- Q24: Can I approve invoices before EzzyBills exports them to my accounting software?
- Q25: What does EzzyBills support for businesses not registered for GST or VAT?
- Q26: How to not process duplicate bills and sale invoices?
- Q27: Does EzzyBills support multiple currencies?
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- Q55: How to review bills or expenses in QuickBooks?
- Q56: How to match the correct suppliers in QuickBooks?
- Q57: What does EzzyBills support for QuickBooks Online Simple Start?
- Q58: How to use the QuickBooks payment system, with EzzyBills invoice automation?
- Q59: How to extract double tax rates from Canadian invoices?
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- Q31: How to ensure the correct suppliers are chosen?
- Q32: How to fix supplier matching issue?
- Q33: How to ensure correct GL codes?
- Q34: How to ensure the correct invoice numbers are extracted?
- Q35: How to extract the correct Purchase Order numbers?
- Q36: How to obtain the correct invoice date?
- Q37: How to handle invoice due date?
- Q38: How to enable or disable invoice lines?
- Q39: What is an EzzyBills DocID number?
- Q40: How to trouble shoot item invoices?
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- Q 1: I cannot login - forgot user name or password?
- Q 2: How to change my password?
- Q 3: What is my EzzyBills sign-up email and how can I change it?
- Q 4: Can I change my username and upload email address?
- Q 5: How to find out my subscription details, usage, expiry date and invoices?
- Q 6: How to pay/renew subscription, and update payment card details?
- Q 7: How to cancel automatic subscription renewal?
- Q 8: Can I delete an EzzyBills account?
- Q 9: What personal data does EzzyBills collect?
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User Interface
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Netsuite
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DEAR Inventory
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Triumph
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Tidy
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API
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Integrations
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Trouble Shooting
Simpro integration
Simpro press release – April 2021
EzzyBills is fully integrated with Simpro. We automate the processing of bills, contractor invoices, project manager approval (or PO creator approval), job expenses, and more.
I. Watch video
Invoice Automation to Simpro via EzzyBills
II. User Guides
III. Standard workflows for Simpro
EzzyBills workflows are a powerful tool to handle different document and different processing tasks. For Simpro users, you can use any of the EzzyBills system workflows below:
- “Simpro PO Check workflow” (default workflow, for processing a bill to a matching PO)
- “Simpro Contractor Job workflow” (for processing a contractor invoice to a matching work order)
- “Simpro Job Cost workflow” (for processing expenses on a job, without a PO)
For each EzzyBills account, there can be only one “Active” workflow (active = default). You can set any of them as the “Active” one. The non-active ones can be used with special email upload address
IV. Approval workflows
For approval, you can combine any of the workflows above with
- a standard EzzyBills approval of one or multiple levels, or
- using the “Simpro Project Manager Approval workflow” (which is for processing a bill to a matching PO + project manager approval/PO creator approval)
- Email to support@ezzydoc.com for help.
V. Matching bills with a purchase order (PO), work order, or job
Each workflow in Section III contains a workflow task to find a matching PO, work order or job. If no match can be found or the status of the matching one is not right, we will pause the processing, emailing to notify you.
It can be any of the reasons below, in term of PO matching:
- the matching PO does not existing in Simpro yet, or
- the invoice contains an incorrect PO number, or
- there is no PO number on the invoice, or
- the PO number is not extracted
You will see an error message in EzzyBills (screenshot below).

- Please follow the link here to rectify the PO check issue. Then we will continue to process the document and export to Simpro.
- Video: EzzyBills + Simpro: EzzyBills Check PO Workflow and How to best use EzzyBills (8 minutes)
For matching work order, or job, you can use the similar methods to resolve any matching issue.
VI. Switch workflows
During the approval, you can switch workflows. For example to switch from a PO check workflow to other workflows that contain the same approval tasks.
During the task of check PO exist, check contract order, or assign job, if the processing is paused by EzzyBills and waiting for actions, you can switch workflows.
During the exporting Simpro, if a wrong workflow is used and therefore the processing is paused due to errors (for example a job costing workflow shall be used, not the PO Check workflow), you can switch the workflow.
VII. Additional feature: Checking before Exporting
EzzyBills has two additional workflow tasks that you can add to your existing active workflow. With them, you can set up rules so that some bills will wait for your approval before exporting to Simpro. You can pick and choose the rules that you want. If you need new rules, contact our support@ezzydoc.com. find out more

VIII. FAQ for Simpro users
- How to handle one line having no tax, whilst all other lines do (eg. credit card surcharge)? Answer: for the line without tax, you will need to set up an item in Simpro, specifying the purchase tax code as “FRE (0%)”. screenshot
- Note: Simpro applies a tax per your item setup – not done by EzzyBills. For many of Simpro users, the default is having tax. You should specify purchase tax code as “Fre (0%)” for those items that do not have tax
- How should I handle freight – should I include it on the purchase order as a separate line with item code? Answer: not recommended. (So, during receipting, EzzyBills/Simpro will create a separate Freight charge under the table.) When transferring the receipt to Xero from Simpro, the Freight is exported as an additional line.
- How to tell EzzyBills to not mark items as “received”? Answer: turn on Settings > Advanced Options > “Don’t set items as received“.
- What to do when a supplier uses one single item code?