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EzzyBills User Guide

Set up EzzyBills accounts for multiple Simpro companies

I. Introduction

Who can use this?

If you have multiple Simpro companies, to represent the multiple divisions of the same organization.

Shared PO numbering system

In such a case, in Simpro, the multiple companies share the same PO numbering system.

When you upload a bill to EzzyBills, EzzyBills can identify which company the bill belongs to by looking up the PO list and then re-routing the bill to the correct company and EzzyBills accounts. To achieve this you need to configure EzzyBills correctly as shown below.

II. Set up multiple EzzyBills accounts, under one single group

  1. Setup your first EzzyBills account, which I will refer to as your group account.
  2. Connect this group account to one of your Simpro companies.
  3. After that, sign up a new EzzyBills account under this group: go to Settings > ‘Add new Account to YOUR group’) (screenshot 1).
  4. In the sign up form, enter the User Name as one of your Simpro companies name. (screenshots 2& 3)

[Screenshot 1: create a new account under the group]

This image has an empty alt attribute; its file name is add-new-account-under-an-EzzyBills-group.png

[Screenshot 2: an example of Simpro companies]

This image has an empty alt attribute; its file name is add-new-account-under-an-EzzyBills-group-simpro-companies.png

Screenshot 3 below – for step 2: set up a new EzzyBills account.

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3. Connect this account to the Simpro company: go to Apps > Simpro > Connect). The host and key will be the same as the Group account, the only difference is the company name.

This image has an empty alt attribute; its file name is add-new-account-under-an-EzzyBills-group-connection-to-simpro.png

4. Repeat step 2 and 3 for all of your other Simpro companies

5. Switch to the EzzyBills account that is the head of the group, click Workflow, and click “Check PO” workflow task and copy the sample setting to enable multi-company. Then the set up is done. Please upload the bill this

III. Change the workflow task setting

Go to the group account, click “Workflow”. Click the “check PO exist” workflow task to select.

(Note: After selecting, you will be able view, below the workflow box, the task setting options.

Copy the text below (or from the task setting options), and

{
  "state": 276,
  "keywords": [
    {
      "name": "SimproMultiCompany",
      "value": "true"
    }
  ]
}

Paste the copied text to the setting text box, and click “Save”.

Note: If you have multiple workflows contains the “Check PO Exists” task, you will need to repeat these steps above for all of them. For most users, you may have only one such workflow.

IV. Upload bills

To upload bills, you can upload all to the group account. Then based on the PO number on the bill, we will find the Simpro company name and route it the correct EzzyBills account (either the group account or one of sub accounts).

You can also upload a bill to a sub account. However, if the sub account is not chosen correctly during your upload, we won’t be able to re-route it.

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