EzzyBills User Guide
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Services
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- 00. Document types & uploading
- Attach the email body to a bill in your accounting software.
- Automated bill payment in Australia via the Bluechain app
- Download Invoice History
- Drobbox integration
- Email Forwarding to EzzyBills from Hubdoc
- Export to Google Drive
- EzzyBills Mobile Apps
- EzzyBills Web Applications
- Gmail auto-forwarding with a filter
- Gmail Sync
- Google Drive Integration
- Google Drive Integration for A Group
- How to Sync Office365 Email
- Office365 Email auto-forwarding with a filter
- OneDrive integration
- Sync your Email account with EzzyBills
- Sync Your Gmail – GSuite Email – to EzzyBills
- Upload Email Alias
- Viewing, Searching and Approving invoices
- What EzzyBills can do for you?
- zip file
- Show All Articles ( 7 ) Collapse Articles
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- 1. Upload sale invoices
- 2. Customer identification
- 3. Sale invoice number
- Add "Detect Accounts Receivable Keyword" (optional)
- Alternative Name for Supplier/Customer matching
- Custom fields for sales invoices in QuickBooks
- Enable “Accounts Receivable Only” setting (optional)
- Invoice lines data extraction
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- Articles coming soon
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- Approval by admin (on Search/Approve)
- Approval Email Batching
- Approver only login (create "user" for approvers)
- Email approval
- Enable approval workflow
- Enable approval workflows (advanced)
- Enable workflow approval rules
- Expenses on corporate credit cards
- Set missing claimant
- Use Case: Approval by Department
- Use Case: Finance team to approve, then one of the managers
- Use Case: Team leader, CFO and CEO Approval based on amounts
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Getting Started
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Xero
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- 06.1 Directly obtain tracking data from the invoice
- 06.2 Infer tracking data
- 06.4 Obtain tracking from Xero contacts
- 06.5 Extract tracking column data
- 06.6 Set tracking data during approval
- 06.7 Use delivery address as tracking
- 06.8 User to override tracking data - Default Tracking
- Use workflow to set tracking
- 00. Xero Integration
- 01. Get started for Xero users
- 02. Bills to Xero
- 02.1 Account codes on bills to Xero
- 03. Expense receipts to Xero
- 03.1 Expense receipts in foreign currency to Xero
- 04. Bills to match PO in Xero
- 04.1 Xero Export settings for PO matching
- 04.2 Receiving and Invoicing PO in Xero
- 05. Sales Invoices to Xero
- 06. Xero Tracking
- 07. Item invoices to Xero
- 08. Upload Purchase Orders to Xero
- 09. Credit Notes Processing
- 10. Disconnect & Reconnect to XERO
- 11. Log into EzzyBills from Xero
- 12. Additional File Attachment to Xero
- 13. Email Invoice with additional files to Xero
- Drobbox integration
- Employee Expense Claim
- Employee expense claims new features
- Expense Claim for Business Owners
- Expenses on corporate credit cards
- EzzyBills Mobile Apps
- Google Drive Integration
- Invoice lines data extraction
- OneDrive integration
- Process Repeating invoices to Xero
- Receipt purchase order items in Xero
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QuickBooks
- 00. QuickBooks Integration
- 01. Getting Started for QuickBooks users
- 02. Bills to QuickBooks
- 02.1 Account codes on bills to QuickBooks
- 03. Expense receipts to QuickBooks
- 04. Bills & matching PO to QuickBooks
- 05. Sales Invoices to QuickBooks
- 06. Track Class, Customer, Location or Project in QuickBooks
- 06.1 Tracking Project in QuickBooks
- 07. Product/Service Code Extraction (item codes)
- 08. Upload Purchase Orders
- 09. Credit Notes Processing
- 10. Disconnecting EzzyBills from QuickBooks
- Custom fields for sales invoices in QuickBooks
- Drobbox integration
- Employee Expense Claim
- Employee expense claims new features
- Expenses on corporate credit cards
- EzzyBills Mobile Apps
- Google Drive Integration
- Invoice lines data extraction
- OneDrive integration
- Show All Articles ( 7 ) Collapse Articles
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MYOB
- 00. MYOB integration
- 01. Getting started for MYOB users
- 02. Bills to MYOB
- 02.1 Account codes on bills to MYOB
- 03. Scan expense receipts to MYOB
- 04. Bills & matching PO (MYOB)
- 05. Sale Invoices to MYOB
- 06. Job & Category Tracking for MYOB
- 07. Processing item invoices to MYOB
- 09. Credit Notes Processing
- 10. How to disconnect & reconnect to MYOB?
- 11. Emailing invoice files to MYOB In Tray
- Check PO received in MYOB
- Drobbox integration
- Employee Expense Claim
- Employee expense claims new features
- Expenses on corporate credit cards
- EzzyBills Mobile Apps
- Google Drive Integration
- Invoice File Get Attached in MYOB
- Invoice lines data extraction
- MYOB – how to change supplier in MYOB on a bill
- OneDrive integration
- Show All Articles ( 8 ) Collapse Articles
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Custom Workflows
- An example on how to build a new EzzyBills workflow
- Approval Email Batching
- Check PO received in MYOB
- Combine Description and Discount Columns
- Create a custom table
- Create Sales invoices from Purchase order
- Enable approval workflows (advanced)
- Extract hyperlinks of invoices from a pdf statement file
- Price Adjustment Workflow
- Price Check workflow
- Price Check Workflow (setup)
- Processing foreign language invoices
- Statement Reconciliation Workflow
- Switch Workflow - a workflow task
- Use workflow to set tracking
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simPRO
- 01. Set up EzzyBills trial & Connect to Simpro
- 02. Bills data automation to Simpro
- 02.1 Fill an empty PO with items from invoices
- 02.2 Receipt a Description PO in Simpro
- 02.3 Check before exporting to Simpro
- 03. Process expenses directly to a job in Simpro
- 04. Process contractor invoices to Simpro
- 05. Credit notes to Simpro
- 06. Delivery Receipts to Simpro
- 08. Upload Purchase Orders
- 11. Expense approval for Simpro users
- EzzyBills Mobile Apps
- Invoice lines data extraction
- Set up EzzyBills accounts for multiple Simpro companies
- What to do when PO matching is not found
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FAQs
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- Q19: What does EzzyBills export to your accounting software?
- Q20: How long is invoice data kept by EzzyBills?
- Q21: What document types does EzzyBills process?
- Q22: How to process Sale invoices?
- Q23: Can I process receipts as Spend Money, instead of bills?
- Q24: Can I approve invoices before EzzyBills exports them to my accounting software?
- Q25: What does EzzyBills support for businesses not registered for GST or VAT?
- Q26: How to not process duplicate bills and sale invoices?
- Q27: Does EzzyBills support multiple currencies?
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- Q55: How to review bills or expenses in QuickBooks?
- Q56: How to match the correct suppliers in QuickBooks?
- Q57: What does EzzyBills support for QuickBooks Online Simple Start?
- Q58: How to use the QuickBooks payment system, with EzzyBills invoice automation?
- Q59: How to extract double tax rates from Canadian invoices?
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- Q31: How to ensure the correct suppliers are chosen?
- Q32: How to fix supplier matching issue?
- Q33: How to ensure correct GL codes?
- Q34: How to ensure the correct invoice numbers are extracted?
- Q35: How to extract the correct Purchase Order numbers?
- Q36: How to obtain the correct invoice date?
- Q37: How to handle invoice due date?
- Q38: How to enable or disable invoice lines?
- Q39: What is an EzzyBills DocID number?
- Q40: How to trouble shoot item invoices?
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- Q 1: I cannot login - forgot user name or password?
- Q 2: How to change my password?
- Q 3: What is my EzzyBills sign-up email and how can I change it?
- Q 4: Can I change my username and upload email address?
- Q 5: How to find out my subscription details, usage, expiry date and invoices?
- Q 6: How to pay/renew subscription, and update payment card details?
- Q 7: How to cancel automatic subscription renewal?
- Q 8: Can I delete an EzzyBills account?
- Q 9: What personal data does EzzyBills collect?
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User Interface
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Netsuite
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DEAR Inventory
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Triumph
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Tidy
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API
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Integrations
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Trouble Shooting
03. Expense receipts to QuickBooks
If expenses are paid from your company credit card or bank account, you can process these as Expense Receipts to QuickBooks allocated to a bank account (or as a bill, which can also be reconciled directly to a bank feed line).
This guide explains what you will need to do to process these as Expense Receipts.
How to upload expense receipts?
- Email to EzzyBills, or
- Using the EzzyBills mobile app
Step 1: set up your bank or credit card accounts in QuickBooks
- Login to QuickBooks. Go to Settings > Account and Settings > Advanced > Chart of Accounts > Enable Account Numbers (if you have not done so previously).

- Set up a credit card or bank account if you have not done so. In here, you put in the bank account or credit card number in the field of “Number“, not in Description.

- For any existing business credit card in your QuickBooks account, check: login to QuickBooks and go to Accounting > Chart of Accounts. Ensure it has a number specified in the “Number” field (screenshot above)
Step 2: Add Approvers and expense cards in EzzyBills
- Login to EzzyBills, go to Settings > Approval & Expenses > List of Users/Approvers.
- Click “Add approver” below the table, and fill in the first 3 columns of data as shown in the example screenshot below. For the “Business Bank Account”, use the last four digits of the credit card account number that is set up in yourQuickBooks.
- Click Save Changes and it will generate an upload email address in the last column.
(In this example screenshot below, it is richardquickbooks.nab@ezzybills.com, where richardquickbooks@ezzybills.com is a normal upload email.)
(In this example screenshot below,
- Bypass Approval is ticked. This means that approval email will not be sent to the approver; the expense will be exported directly to QuickBooks.
- You can choose to leave Bypass Approval unticked – which means an approval email will be sent. Only after an expense is approved, then it is exported to QuickBooks.)

Step 3: Email in receipts or scan with EzzyBills Mobile App
Email receipts
- Compose a new email and add your bill as an attachment. Send the email to the email address generated in step 2. (example: for the screenshot above, the email address is richardquickbooks.nab@ezzybills.com)
Scan receipts using EzzyBills Mobile App
Download the EzzyBills app from the App store. Login to the app using the same login as your EzzyBills account or login with QR code.
Select the Gear Box in the top right-hand corner. Then under Alias Name you will add the same name you set in the List of Approvers (Step 2). Then click the back arrow on the top left. You are ready to scan receipts. Click “SCAN NOW” to scan a receipt.

After emailing in or scanning with your phone, EzzyBills will process it and export it to your QuickBooks account in just a minute, as an Expense Receipt, rather than a Bill.
[Screenshot: an expense receipt exported by EzzyBills]
