Simplifying Accounts Payable Across a Group of Companies Across Multiple Industries 

We’ve been able to centralize everything from multiple entities under one dashboard, and the ease of use is something we haven’t found with other systems.

— Leslie Zhang, Accounts Assistant at Phatsourcing, Clarity Crews, and Kyewong

Challenges

Managing AP across multiple entities presented several difficulties:

• Diverse Invoice Formats: Each business had unique invoicing needs, increasing complexity.
• Manual Processes: Entering invoices manually was inefficient and prone to errors.
• Decentralized Systems: Without a centralized dashboard, managing approvals and payments was cumbersome.

Solution: Implementing EzzyBills

After receiving a recommendation from Kaisa Heikkila at RSM Australia, Leslie and her team recognized the potential of EzzyBills to streamline AP workflows. The implementation introduced:

• Centralized Invoice Processing: All businesses managed under a single dashboard.
• Seamless Xero Integration: Automated data entry and reconciliation reduced processing time.
• Drag-and-Drop Functionality: Quick and easy invoice uploads via mobile and email scanning.
• Automated Approval Workflows: Expenses like freight invoices were automatically routed to department managers for approval.
• Digital Credit Card Management: EzzyBills integrated with Airwallex to manage digital credit card receipts.

Implementation & Support

The transition to EzzyBills was smooth, with no major challenges. Leslie praised the responsiveness of the EzzyBills support team:

We didn’t face any major challenges, and the EzzyBills team was very responsive. Whenever we had a question, they came back to us quickly.

— Leslie Zhang, Accounts Assistant at Phatsourcing, Clarity Crews, and Kyewong

Key Features and Benefits

Since integrating EzzyBills, Acclime has realized numerous benefits, including:

1. Ease of Use: Minimal training required for the team to navigate and use across different entities.
2. Cost-Effectiveness: More affordable than previously used systems, with robust features and scalability.
3. Multi-Entity Dashboard: A single subscription allowed centralized oversight, reducing administrative overhead.
4. Time Savings: 20 hours saved weekly through automation.
5. Approval Management: Automated approvals eliminated the need to manually chase colleagues for approvals.

EzzyBills has been a game-changer for us. It’s saved us hours every week, and the process is so much faster now.

— Leslie Zhang, Accounts Assistant at Phatsourcing, Clarity Crews, and Kyewong

Recommendation & Conclusion

Leslie highly recommends EzzyBills to businesses in the hospitality and alcohol industries. She has already connected a hotel manager through RSM who is exploring EzzyBills as a potential solution.

It’s a tool that I truly believe will help other businesses manage their invoices faster and more effectively.

— Leslie Zhang, Accounts Assistant at Phatsourcing, Clarity Crews, and Kyewong

EzzyBills has transformed AP management across Leslie’s businesses, reducing manual work and improving efficiency. With automation, a centralized workflow, and excellent support, EzzyBills is an invaluable asset for multi-entity companies looking to streamline their financial operations.

About EzzyBills

EzzyBills is a leading AP automation solution designed to simplify and optimize financial workflows. With advanced features and robust integration capabilities, EzzyBills helps businesses save time, reduce errors, and achieve operational excellence.