From Manual to Automation: How ARH Group Streamlined Invoice Capture, PO Matching, and Approval Routing with EzzyBills and Simpro

Challenges Before Using EzzyBills

Previously, accounts payable process at ARH was largely manual and via a sharepoint service, relying heavily on email approvals and manual data entry.

This created inefficiencies, limited visibility, and made tracking invoice status and approvals more time-consuming than it needed to be.

Solution: EzzyBills and Simpro Integration

The solution contains multiple full customized workflows that cover:

• invoice data capture,
• order receipting, and
• comprehensive approval workflows

The workflows are designed around their business requirements, delivering the highest level of automation possible.

Implementation Journey

ARH has been using EzzyBills since 2025.

ARH team were introduced to EzzyBills through industry recommendations and Simpro partner events.

• They were particularly impressed with the platform’s simplicity, automation capabilities, and strong integration options.
• EzzyBills team’s understanding of their sector and willingness to tailor the solution to their needs also played a key role in their decision to use EzzyBills.

We estimate saving approximately 35 hours per week across the finance and operational teams. This translates into a meaningful annual cost saving, not only in terms of reduced administrative time but also improved efficiency and better use of skilled resources.

– Damian W., Commercial Business Partner,  part of the Board at ARH Group Ltd, with responsibility for overseeing digital operations and business processes across the business.

Key Features and Benefits

The automated invoice capture, approval workflows, and real-time visibility have been particularly valuable. These features have significantly reduced manual workload, improved accuracy, and provided much greater transparency across the business. Our teams now have clearer accountability and faster turnaround times on approvals.

Results

The integration of EzzyBills and Simpro has transformed their AP process:

• Time Savings: save approximately 35 hours per week.
• Financial Transparency: greater transparency across the business.

Q: What was the process from learning about our company through to implementation and active use? Were there any challenges and how did the EzzyBills team handle them?

The journey from initial demo through to full implementation was smooth and well-managed. As with any system change, there were some internal adjustments required around processes and user adoption, but the EzzyBills team were proactive, responsive, and highly supportive throughout. They worked closely with us to resolve any issues quickly and ensured a seamless transition.

– Damian W., ARH Group Ltd,

Conclusion

EzzyBills enabled ARH Group to automate its accounts payable process. Reduce complexity into simple automation.

The feedback from their team has been very positive. They have found EzzyBills intuitive and easy to use, with many commenting on how much simpler it has made their day-to-day tasks.

About EzzyBills

EzzyBills is a leading document automation platform that streamlines accounts payable for growing businesses. Its seamless integration with Xero and advanced AI data extraction make it a trusted solution for Xero users managing large volumes of supplier invoices.