Transforming Accounts Payable Processes: Acclime New Zealand's Success with EzzyBills

EzzyBills has reduced the time it takes to process each invoice by half, allowing us to provide more strategic services to our clients and deliver greater value to their businesses.

— Logan Moore, Virtual CFO and Management Accounting Division

Challenges

Before adopting EzzyBills, Acclime faced several AP management issues:

• Manual Data Entry: Labor-intensive processes consumed valuable time and resources.
• Limited Automation: Existing tools, including Xero add-ons, required significant manual intervention.
• Scalability Issues: Managing AP for a growing client base became increasingly cumbersome.

Discovery and Selection of EzzyBills

Logan Moore identified EzzyBills through an online search. After comparing various solutions, EzzyBills stood out due to its competitive pricing, robust functionality, and seamless integration with Xero. The team recognized its potential to transform their AP processes and deliver superior results for their clients.

Implementation Highlights

The rollout of EzzyBills involved several stages:

• Client Trials: The team tested EzzyBills with different clients, ensuring compatibility with various inventory systems and tracking categories.
• Tailored Configuration: Each client’s unique needs were assessed, and EzzyBills was customized for optimal efficiency.
• Seamless Onboarding: With support from the EzzyBills team, Acclime smoothly transitioned their clients to the platform.

Key Features and Benefits

Since integrating EzzyBills, Acclime has realized numerous benefits, including:

1. Time Savings: AP processing times have been halved, freeing up resources for strategic activities.
2. Improved Accuracy: Advanced line-item extraction and reconciliation reduced errors significantly.
3. Streamlined Approvals: Many clients use EzzyBills’ management approval functionality, enhancing workflow efficiency.
4. Enhanced Functionality: Features such as Xero purchase order conversions, statement reconciliations, and automated GL coding have streamlined processes further.
5. Seamless Xero Integration: Centralized data management ensures integrity and enhances overall efficiency.

Results

EzzyBills has revolutionized Acclime’s AP operations, allowing the team to focus on value-added activities for clients. Key outcomes include:

• Increased Productivity: Reduced processing time enabled the delivery of strategic services within the same timeframe.
• Enhanced Client Satisfaction: Better visibility into financial data improved transparency and responsiveness.
• Scalable Operations: Automation supports Acclime’s ability to manage a growing client base efficiently.

If a client asks me a question about a legal bill at a board meeting, EzzyBills helps provide me with visibility of the expense from the beginning.

— Hamish Chang, Virtual CFO and Management Accounting Division

Future Plans

Acclime plans to expand their use of EzzyBills, rolling out its advanced functionalities to more clients. They continue to recommend the platform to other businesses seeking to transform their AP processes.

Conclusion

EzzyBills has been a game-changer for Acclime New Zealand, revolutionizing their AP processes and enabling them to deliver enhanced services to their Virtual CFO clients. With its automation, accuracy, and seamless integration, EzzyBills continues to drive efficiency and value for the Acclime team and their clients.

About EzzyBills

EzzyBills is a leading AP automation solution designed to simplify and optimize financial workflows. With advanced features and robust integration capabilities, EzzyBills helps businesses save time, reduce errors, and achieve operational excellence.