Stock Invoices

Stock invoices or item invoices in Xero are invoices that have “item” code. With the “item” code, Xero manages your inventory.

EzzyBills supports stock invoices, if the user profile option “Allow Stock Invoices” are ticked and saved.

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How does it work? With “Allow Stock Invoices” ticked and saved, when an invoice is sent to EzzyBills for processing, we extract the “item code” and “description” for each line of the invoice. For each line item on the invoice,

  1. If the item code on the invoice file exists in your Xero account, we will export this item code into Xero.
  2. If the item code on the invoice file does not exist in your Xero account, we will look for a matching item code in your Xero based on the description – namely “fuzzy item code” . If the fuzzy item code is found, we will export it to Xero; otherwise, the item code will be left empty when exporting to Xero.

For any new item code, you will need to add the item code in your Xero account (Accounts -> Inventory, click “New Item”). EzzyBills does not create new item codes in your Xero inventory.

(Screenshot 1 below is to demonstrate that item codes are exported to Xero when they exist in Xero)

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(Screenshot 2 below is to demonstrate that:

when item codes on the invoices are different from what in Xero, EzzyBills finds item codes by description matching. )