GL Codes Automation

We use your  Xero invoice history and Xero Contact data to assign GL Codes to your invoices.

  • The invoices that are still in the draft folder in Xero will not be used by EzzyBills. Only recent invoices (for several months) will be used.
  • Supplier default purchase account code can be set in Xero Contact for a supplier and we use it when there is no description matching can be found.
  • Login to EzzyBills, click Settings, then Refresh/Learn. With this, EzzyBills will retrieve new Xero data before next file upload. Otherwise, we automatically retrieve Xero data once a week.

For a new supplier, if there is no matching history data in term of description, we will use most commonly used the account code in your Xero.

If the GL code is incorrectly assigned, then you shall do the following,

1. Open the invoice at XERO, and choose the correct GL codes in the “Account” column (if not correctly done there), then click “Save”.

 

xero1

 

Login to EzzyBills, click Settings, then Refresh/Learn. With this, EzzyBills will retrieve new Xero data before next file upload. Otherwise, we automatically retrieve Xero data once a week.

2. In addition, you may add a default account code (GL code – it is fine if there is no default) and ABN/VAT/GST number for the supplier at XERO (under Contact -> Suppliers, add/find the supplier, click “Edit”), edit under the Financial Details.

 

2016-09-15-gl-code

 

All done! When you process similar invoices, the GL codes will be extracted correctly.