Additional File Attachment to Xero

In addition to the invoice file,  EzzyBills can send extra files to Xero as attachment when processing an invoice.

This can be done via one of the methods below. Which method to use will depend on your workflow.

1. At the time of email upload, you email an invoice file and additional attachments in an single email, to,

  • where is your upload email address.
  • EzzyBills will determine which file is the invoice automatically. All files will be sent to Xero as attachment.
  • If there is only one file attachment in an email, we assume an invoice, followed by its additional attachments.
    (We do support multiple invoices in the file, but not recommend: followed by another invoice, and its attachment; and so forth.)
  • If there are multiple files in an email, we assume only one file contains an invoice, and all others are attachment. No multiple invoices are allowed.

Find out more

2. (with “Enable Approval Workflow” ticked in EzzyBills Settings (under “Approval & Expenses”)

  • Upload invoices to EzzyBills, they will be waiting in EzzyBills for approval. You login EzzyBills, and click “Search/Approve Invoices” then “Wait for Approval“. Find the invoice and click Approve link for this invoice. Then click “Attach File” to attach extra files More with Screenshots

3. (with “Enable Approval Workflow” ticked in EzzyBills Settings (under “Approval & Expenses”). And use email approval.)

  • Upload invoices to EzzyBills, and send email approval requests manually or automatically to your approver. When the approver receive the email, she/he can click Modify button in the email, then click “Attach File” to attach extra files) Find out more.

Case A: Invoice will require an approval from Stock Manager, and at the time of approval, the Stock manager will attach Delivery Docket.

The option 3 shall be used.


Case B: An invoice was emailed from a supplier to an EzzyBills client (You), with additional attachment such as Delivery Docket, or a compliance form. You forward the invoice to EzzyBills to process – you would like additional attachment sent to Xero.

The option 1 shall be used.


Case C: You are a bookkeeper for a business. You scan an invoice, along with a Quotation. You send them to EzzyBills, and would like the invoice to become a bill, and Quotation as additional attachment in Xero.

The option 1 shall be used.


Case D: All your AP emails are auto-forwarded to EzzyBills. Managers need to approve invoices before they are uploaded to Xero. At the time of approval, you sometimes would like to attach extra files to the invoice before sending it to a manager to approve.

The option 1 shall be used. You attach the extra files. The manager will see extra attachment links in the Approval Email.